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09b200a563
- Controlled vocabulary patch to provide search on classification terms, and addition of terms during submission. SF Patch: #1244559 git-svn-id: http://scm.dspace.org/svn/repo/trunk@1414 9c30dcfa-912a-0410-8fc2-9e0234be79fd
829 lines
40 KiB
HTML
829 lines
40 KiB
HTML
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<meta http-equiv="Content-Type" content="text/html; charset=UTF-8"/>
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<title>DSpace Help</title>
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<link rel="stylesheet" href="../styles.css.jsp" type="text/css"/>
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</head>
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<body class="help">
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<h2>DSPACE HELP<br /></h2>
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<table>
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<tr>
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<td><h3><a name="contents">Help Contents:</a></h3></td>
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<td class="rightAlign">
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<a href="#" onclick="window.close()">Close this window</a>
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</td>
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</tr>
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</table>
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<h5><a href="#browse">Browse</a></h5>
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<h5><a href="#search">Search</a></h5>
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<h5><a href="#advanced">Advanced Search</a></h5>
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<h5><a href="#subjectsearch">Subject Category Search</a></h5>
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<h5><a href="#communities">Communities</a></h5>
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<h5><a href="#collections">Collections</a></h5>
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<h5><a href="#login">Sign on to DSpace</a></h5>
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<h5><a href="#submit">Submit</a></h5>
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<h5><a href="#formats">File Formats </a></h5>
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<h5><a href="#handles">Handles</a></h5>
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<h5><a href="#mydspace">My DSpace</a></h5>
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<h5><a href="#subscribe">Edit Profile</a></h5>
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<h5><a href="#subscribe">Subscribe to E-mail alerts</a></h5>
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<h5> </h5>
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<p>DSpace captures, distributes and preserves digital research products.
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Here you can find articles, working papers, preprints, technical reports, conference papers
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and data sets in various digital formats. Content grows daily as new communities
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and collections are added to DSpace.</p>
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<p>The DSpace content is organized
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around Communities which can correspond to administrative entities such as schools,
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departments, labs and research centers. Within each community there can be an
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unlimited number subcommunities and an unlimited number of collections. Each collection
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may contain an unlimited number of items.</p>
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<hr />
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<table>
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<tr>
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<td class="leftAlign"><a name="browse"></a><strong>BROWSE</strong></td>
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<td class="rightAlign"><a href="#contents">top</a></td>
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</tr>
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</table>
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<p><strong>Browse</strong> allows you to go through a list of items in some specified order:</p>
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<p><strong>Browse by Community/Collection</strong> takes you through the communities in alphabetical
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order and allows you to see the subcommunities and collections within each community.</p>
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<p><strong>Browse by Title</strong> allows you to move through an alphabetical list of all titles of items in DSpace.</p>
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<p><strong>Browse by Author</strong> allows you to move through an alphabetical list of all authors of items in DSpace.</p>
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<p><strong>Browse by Date </strong>allows you to move through a list of all items in DSpace in reverse chronological order.</p>
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<p><strong>You may sign on to the system if you:</strong> </p>
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<ul>
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<li>wish to subscribe to a collection and receive e-mail updates when new items are added</li>
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<li>wish to go to the "My DSpace" page that tracks your subscriptions and other interactions with
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DSpace requiring authorization (if you are a submitter for a collection, for instance.)</li>
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<li>wish to edit your profile</li>
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</ul>
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<p><strong>Submit</strong> is the DSpace
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function that enables users to add an item to DSpace. The process of submission
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includes filling out information about the item on a metadata form and uploading
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the file(s) comprising the digital item. Each community sets its own submission
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policy.</p>
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<p><strong>My DSpace</strong> is a personal
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page that is maintained for each member. This page can contain a list of items
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that are in the submission process for a particular member, or a task list of
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items that need attention such as editing, reviewing, or checking. In the future
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this page will also maintain information about personal services offered by
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DSpace, such as e-mail notification when new items are added to a collection.</p>
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<p><strong>Edit Profile</strong> allows
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you to change your password.</p>
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<p><strong>About</strong> takes you to
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information about the DSpace project and its development.</p>
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<hr />
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<table>
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<tr>
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<td class="leftAlign"><a name="search"></a><strong>SEARCH</strong></td>
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<td class="rightAlign"><a href="#contents">top</a></td>
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</tr>
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</table>
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<p>To search all of DSpace,
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use the yellow search box at the top of the navigation bar on the left (or the
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search box in the middle of the home page)</p>
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<p align="center"> <img src="searchtop.gif" alt="Search Box" width="119" height="53" />
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</p>
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<p> To limit your search to
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a specific community or collection, navigate to that community or collection
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and use the search bar on that page.</p>
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<p align="center"> <img src="searchother.gif" alt="Search Box" width="253" height="69" /></p>
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<p>DSpace uses the<strong> Jakarta
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Lucene </strong>search engine. Here are some search hints:</p>
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<blockquote>
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<p><strong>What is searched in
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the general keyword search (yellow box)<br />
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</strong>The word(s) you enter in the search box will be searched against the title,
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author, subject abstract, series, sponsor and identifier fields of each item's
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record. </p>
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<p>If your site is enabled for full-text searching, the text you entered will also be
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searched against the full text of all archived documents. For more information on full-text
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searching please contact
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your <a href="#admin">DSpace Administrator</a>. </p>
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<p><strong>What is not searched
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- Stop Words<br />
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</strong>The<strong> </strong>search engine ignores certain words that occur frequently in
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English, but do not add value to the search. These are: </p>
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<p align="center"> "a", "and"
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, "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into",
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</p>
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<p align="center">"is" ,"it"
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,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"</p>
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<p><strong>Truncation<br />
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</strong>Use an asterisk (*) after a word stem to get all hits having words starting
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with that root, for example: </p>
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<blockquote>
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<p><img src="search1.gif" alt="" width="75" height="27" />
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will retrieve selects, selector, selectman, selecting. </p>
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</blockquote>
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<p><strong>Stemming <br />
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</strong>The search engine automatically expands words with common endings to include
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plurals, past tenses ...etc.</p>
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<p><strong>Phrase Searching</strong><br />
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To search using multiple words as a phrase, put quotation marks (") around
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the phrase.</p>
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<p><img src="search8.jpg" alt="" width="196" height="28" />
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</p>
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<p><strong>Exact word match</strong><br />
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Put a plus (+) sign before a word if it MUST appear in the search result.
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For instance, in the following search the word "training" is optional,
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but the word "dog" must be in the result. </p>
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<blockquote>
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<p><img src="search2.gif" alt="" width="123" height="27" /></p>
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</blockquote>
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<p><strong>Eliminate items with
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unwanted words<br />
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</strong>Put a minus (-) sign before a word if it should not appear in the search
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results. Alternatively, you can use <strong>NOT</strong>. This can limit your search
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to eliminate unwanted hits. For instance, in the search</p>
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<blockquote>
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<p><img src="search3.jpg" alt="" width="124" height="28" />
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or <img src="search4.jpg" alt="" width="136" height="28" /></p>
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</blockquote>
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<p>you will get items containing
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the word "training", except those that also contain the word "cat".</p>
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<p><strong>Boolean searching</strong></p>
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<p>The following Boolean
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operators can be used to combine terms. Note that they must be CAPITALIZED
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!</p>
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<p><strong>AND</strong> - to limit
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searches to find items containing all words or phrases combined with this
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operator, e.g.</p>
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<blockquote>
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<p> <img src="search5.jpg" alt="" width="124" height="28" />
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will retrieve all items that contain BOTH the words "cats" and
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"dogs".</p>
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</blockquote>
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<p><strong>OR</strong> - to enlarge
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searches to find items containing any of the words or phrases surrounding
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this operator </p>
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<blockquote>
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<p><img src="search6.jpg" alt="" width="124" height="28" />
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will retrieve all items that contain EITHER the words "cats" or
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"dogs".</p>
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</blockquote>
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<p><strong>NOT - </strong>to exclude
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items containing the word following this operator, e.g. </p>
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<blockquote>
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<p><img src="search4.jpg" alt="" width="136" height="28" />will
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retrieve all items that contain the word "training" EXCEPT those
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also containing the word "cat".</p>
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</blockquote>
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<p>Parentheses can be used
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in the search query to group search terms into sets, and operators can then
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be applied to the whole set, e.g.</p>
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<p><img src="search7.jpg" alt="" width="340" height="28" />
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</p>
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<hr />
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</blockquote>
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<table>
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<tr>
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<td class="leftAlign"><a name="advanced"></a><strong>ADVANCED SEARCH</strong></td>
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<td class="rightAlign"><a href="#contents">top</a></td>
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</tr>
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</table>
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<p>The advanced search page
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allows you to specify the fields you wish to search, and to combine these searches
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with the Boolean "and", "or" or "not". </p>
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<p>You can restrict your search
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to a community by clicking on the arrow to the right of the top box. If you
|
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want your search to encompass all of DSpace, leave that box in the default position.</p>
|
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<p>Then select the field to
|
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search in the left hand column and enter the word or phrase you are searching
|
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in the right hand column. You can select the Boolean operator to combine searches
|
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by clicking on the arrow to the right of the "AND" box. </p>
|
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<p><strong>Note: You must use the
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input boxes in order. If you leave the first one blank your search will not
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work. </strong></p>
|
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<hr />
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<table>
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<tr>
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<td class="leftAlign"><a name="subjectsearch"></a><strong>SUBJECT CATEGORY SEARCH</strong></td>
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<td class="rightAlign"><a href="#contents">top</a></td>
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</tr>
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</table>
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<p>A controlled vocabulary is a set of terms which form a dictionary of descriptions
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of particular types of content or subject matter. These are maintained by
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standards bodies in order to standardise the way that similar materials are
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categorised in archives. This aids searching by increasing the likelihood that
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the relevant materials will be returned by the user's search.</p>
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<p>Filtering the category list will remove from the list any terms which do not
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match the filter. The remaining terms are any category or sub category which
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contains the filter term anywhere in the heirarchy. Expanding each category
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will show you which terms (or sub terms) did match the filter.</p>
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<p>To search the archive items by the subject category, check as many boxes next
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to the categories as necessary, before clicking "Search...". The search will
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return all items that either match the categories selected exactly, or which
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are categorised underneath a higher level category. Clicking on the "+" next
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to the category will expand the tree to show you what refinements are available
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for your selected category.</p>
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<hr/>
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<table>
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<tr>
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<td class="leftAlign"><a name="communities"></a><strong>COMMUNITIES</strong></td>
|
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<td class="rightAlign"><a href="#contents">top</a></td>
|
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</tr>
|
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</table>
|
|
<p>The DSpace content is organized
|
|
around Communities which can correspond to administrative entities such as schools,
|
|
departments, labs and research centers. Within each community there can be an
|
|
unlimited number subcommunities and an unlimited number of collections. Each collection
|
|
may contain an unlimited number of items. This organization gives DSpace the flexibility to accommodate
|
|
differing needs of communities by allowing them to </p>
|
|
<ul>
|
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<li>Decide on policies such
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as:
|
|
<div align="left"> - -
|
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who contributes content</div>
|
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<div align="left"> - -
|
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whether there will be a review process </div>
|
|
<div align="left">- - who
|
|
will have access </div>
|
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</li>
|
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<li> Determine workflow -
|
|
reviewing, editing, metadata</li>
|
|
<li>Manage collections </li>
|
|
</ul>
|
|
<p>Each community has its own
|
|
entry page displaying information, news and links reflecting the interests of
|
|
that community, as well as a descriptive list of collections within the community.</p>
|
|
<hr />
|
|
|
|
<table>
|
|
<tr>
|
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<td class="leftAlign"><a name="collections"></a><strong>COLLECTIONS</strong></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>Communities can maintain
|
|
an unlimited number of collections in DSpace. Collections can be organized around
|
|
a topic, or by type of information (such as working papers or datasets) or by
|
|
any other sorting method a community finds useful in organizing its digital
|
|
items. Collections can have different policies and workflows.</p>
|
|
<p>Each DSpace collection has
|
|
its own entry page displaying information, news and links reflecting the interests
|
|
of users of that collection.</p>
|
|
<hr />
|
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<table>
|
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<tr>
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<td class="leftAlign"><a name="login"></a><strong>SIGN ON TO DSPACE</strong></td>
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<td class="rightAlign"><a href="#contents">top</a></td>
|
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</tr>
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</table>
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<p>When you access an area
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of DSpace that requires authorization, the system will require you to log in.
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All users can register to become subscribers. Some restricted functions, such
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as content submission, require authorization from the community</p>
|
|
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<p> Before you log in
|
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for the first time, you will need to click on "register with DSpace" and
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follow the instructions. After that, you will need to enter your e-mail
|
|
address and password in the log-in form that appears. Your e-mail address
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should include your username and domain name. It is not case sensitive.</p>
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<p align="center">Example:
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moniker@mycorp.com</p>
|
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<p>Type your password exactly
|
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as you entered it originally. It <strong>is</strong> case sensitive. Be sure to click
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on the "log in" button to continue.</p>
|
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<hr />
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<table>
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<tr>
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<td class="leftAlign"><a name="submit"></a><strong>SUBMIT</strong></td>
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<td class="rightAlign"><a href="#contents">top</a></td>
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</tr>
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</table>
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<p>Stopping during the Submission
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Process:</p>
|
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<p>At any point in the submission
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process you can stop and save your work for a later date by clicking on the
|
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"cancel/save" button at the bottom of the page. The data you have
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already entered will be stored until you come back to the submission, and you
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will be reminded on your "My DSpace" page that you have a submission
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in process. If somehow you accidentally exit from the submit process, you can
|
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always resume from your "My DSpace" page. You can also cancel your
|
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submission at any point. </p>
|
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<p><a name="choosecollection"></a><strong>Choose
|
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Collection</strong></p>
|
|
<p>Progress Bar - Oval Buttons
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at Top of Page:</p>
|
|
<p>At the top of the submit
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pages you will find 7 oval buttons representing each step in the submission
|
|
process. As you move through the process these ovals will change color. Once
|
|
you have started you can also use these buttons to move back and forth within
|
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the submission process by clicking on them. You will not lose data by moving
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back and forth. </p>
|
|
<p><img src="progressbar.gif" alt="Progress Bar" width="698" height="39" /></p>
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<p>Select Collection:</p>
|
|
<p><strong>Click on the arrow at
|
|
the right of the drop-down box to see a list of Collections. Move your mouse
|
|
to the collection into which you wish to add your item and click.</strong></p>
|
|
<p>(If you are denied permission
|
|
to submit to the collection you choose, please contact your <a href="#admin">DSpace Administrator</a>
|
|
for more information.)</p>
|
|
<p>You must be authorized by
|
|
a community to submit items to a collection. If you would like to submit an
|
|
item to DSpace, but don't see an appropriate community, please contact your
|
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<a href="#admin">DSpace Administrator</a> to find out how
|
|
you can get your community set up in DSpace. </p>
|
|
<p>Click on the "next"
|
|
button to proceed, or "cancel/save" button to stop and save or cancel
|
|
your submission.</p>
|
|
<hr />
|
|
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="describe1"></a><strong>SUBMIT: Describe Your Item - Page 1</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
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|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
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</table>
|
|
<p>If you respond "yes" to
|
|
any of the questions on this page, you will be presented with a modified input
|
|
form tailored to capture extra information. Otherwise you will get the "regular"
|
|
input form. </p>
|
|
<blockquote>
|
|
<p>* More than one title
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|
- Sometimes an item has more than one title, perhaps an abbreviation, acronym,
|
|
or a title in another language. If this is the case, and you want this information
|
|
captured, click in the "yes" box. </p>
|
|
<p>* Previously issued -
|
|
New items that have NOT been previously published or distributed will be assigned
|
|
an issue date by the system upon DSpace distribution. If you are entering
|
|
older items that have already been distributed or published, click in the
|
|
"yes" box. You will receive a form prompting you for several pieces of information
|
|
relating to publication.</p>
|
|
<p>* Multiple files - An
|
|
item can consist of more than one file in DSpace. A common example of this would be
|
|
an HTML file with references to image files (such as JPG or GIF files). Another example
|
|
of this would be an article supplemented with a video simulation and a data file.
|
|
If you are submitting more than one file for this item, click in the "yes"
|
|
box. </p>
|
|
</blockquote>
|
|
<p>Click on the "next"
|
|
button to proceed, or "cancel/save" button to stop and save or cancel
|
|
your submission.</p>
|
|
<hr />
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="describe2"></a><strong>SUBMIT: Describe Your Item - Page 2</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p> The information you fill
|
|
in on these two screens will form the metadata record that will enable users
|
|
to retrieve your item using search engines. The richer the metadata, the more
|
|
"findable" your item will be, so please take the time to fill in as
|
|
many fields as are applicable to your item. </p>
|
|
<blockquote>
|
|
<p><strong>Author:</strong></p>
|
|
<p> This can be a person,
|
|
organization or service responsible for creating or contributing to the content
|
|
of the item. By clicking on the "Add More" button you can add as
|
|
many authors as needed. Examples: </p>
|
|
<p align="center"><img src="author.gif" alt="Author submit" width="584" height="71" /></p>
|
|
<p align="center">If the
|
|
author is an organization, use the last name input box for the organization
|
|
name:</p>
|
|
<p align="center"><img src="corpauthor.gif" alt="author submit" width="575" height="66" /></p>
|
|
<hr />
|
|
<p><strong>Title:</strong> </p>
|
|
<p>Enter the full and proper
|
|
name by which this item should be known. All DSpace items must have a title!</p>
|
|
<p align="center"> <img src="finalTitle1.jpg" alt="title submit" width="392" height="62" /></p>
|
|
<hr />
|
|
<strong>Other Title:</strong> (note
|
|
- this input box appears only if you indicated on the first page that the item
|
|
has more than one title.)
|
|
<p>If your item has a valid
|
|
alternative title, for instance, a title in another language or an abbreviation,
|
|
then enter it here. Example:</p>
|
|
<p align="center"><img src="othertitle.gif" alt="Other title" width="612" height="62" /></p>
|
|
<hr />
|
|
<p><strong>Date of Issue:</strong>
|
|
(note - this input box appears only if you indicated on the first page that
|
|
the item has been previously published or distributed. If DSpace is the first
|
|
means of distribution of this item, a date will be assigned by the system
|
|
when the item becomes a part of the repository.)</p>
|
|
<p>If your item was previously
|
|
published or made public, enter the date of that event here. If you don't
|
|
know the month, leave the default "no month"; otherwise select a
|
|
month from the drop-down box. If you don't know the exact day, leave that
|
|
box empty.</p>
|
|
<p align="center"><img src="date.gif" alt="date of issue" width="471" height="53" /></p>
|
|
<hr />
|
|
<p> </p>
|
|
<p><strong>Publisher: </strong>(note
|
|
- this input box appears only if you indicated on the first page that the
|
|
item has been previously published or distributed.) </p>
|
|
<p>Enter the name of the
|
|
publisher of this item.</p>
|
|
<hr />
|
|
<p><strong>Citation: </strong>(note
|
|
- this input box appears only if you indicated on the first page that the
|
|
item has been previously published or distributed.) </p>
|
|
<p>Enter citation information
|
|
for this item if it was a journal article or part of a larger work, such as
|
|
a book chapter. For <strong>journal articles</strong>, include the journal title, volume
|
|
number, date and paging.<br />
|
|
For <strong>book chapters</strong>, include the book title, place of publication, publisher
|
|
name, date and paging.</p>
|
|
<hr />
|
|
<p><strong>Series/Report No.:</strong></p>
|
|
<p>Some of the collections
|
|
in DSpace are numbered series such as technical reports or working papers.
|
|
If this collection falls into that category, then there should be a default
|
|
value in the <strong>Series</strong><i> </i> <strong>Name</strong> box which you should not change,
|
|
but you will have to fill in the assigned number in the <strong>Report or Paper
|
|
No.</strong> input box. Examples: </p>
|
|
<p align="center"><img src="Series.gif" alt="Series" width="633" height="67" /></p>
|
|
<hr />
|
|
<p><strong>Identifiers: </strong></p>
|
|
<p>If you know of a unique
|
|
number or code that identifies this item in some system, please enter it here.
|
|
Click on the arrow to the right of the input box, and select from one of the
|
|
choices in the drop down menu. The choices refer to:</p>
|
|
<blockquote>
|
|
<p><strong>Govt.doc # </strong>-
|
|
Government Document Number - e.g. NASA SP 8084<br />
|
|
<strong>ISBN</strong> - International Standard Book Number - e.g. 0-1234-5678-9<br />
|
|
<strong>ISSN</strong> - International Standard Serial Number - e.g. 1234-5678<br />
|
|
<strong>ISMN</strong> - International Standard Music Number - e.g. M-53001-001-3<br />
|
|
<strong>URI</strong> - Universal Resource Identifier - e.g.. http://www.dspace.org/help/submit.html<br />
|
|
<strong>Other </strong>- An unique identifier assigned to the item using a system
|
|
other than the above</p>
|
|
</blockquote>
|
|
<hr />
|
|
<p><strong>Type: </strong></p>
|
|
<p>Select the type of work
|
|
(or genre) that best fits your item. To select more than one value in the
|
|
list, you may have to hold down the "ctrl" or "shift"
|
|
key. </p>
|
|
<p><strong>Language:</strong></p>
|
|
<p align="left">Select the
|
|
language of the intellectual content of your item. If the default (English
|
|
- United States) is not appropriate, click on the arrow on the right of the
|
|
drop down box to see a list of languages commonly used for publications,
|
|
e.g.</p>
|
|
<p align="center"><img src="finalLanguage1.jpg" alt="language" width="284" height="40" /></p>
|
|
<p>If your item is not a
|
|
text document and language is not applicable as description, then select the
|
|
N/A choice.</p>
|
|
</blockquote>
|
|
<p>Click on the "next"
|
|
button to proceed, or "cancel/save" button to stop and save or cancel
|
|
your submission.</p>
|
|
<hr />
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="describe3"></a><strong>SUBMIT: Describe Your Item - Page 3</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<blockquote>
|
|
<p><strong>Subject/Keywords:</strong></p>
|
|
<p> Please enter as many subject
|
|
keywords as are appropriate to describe this item, from the general to the specific.
|
|
The more words you provide, the more likely it is that users will find this
|
|
item in their searches. Use one input box for each subject word or phrase. You
|
|
can get more input boxes by clicking on the "add more" button. Examples:
|
|
</p>
|
|
<p align="center"><img src="keywords.gif" alt="keywords" width="533" height="100" /></p>
|
|
<p>Your community may suggest
|
|
the use of a specific vocabulary, taxonomy, or thesaurus. If this is the case,
|
|
please select your subject words from that list. Future versions of DSpace will
|
|
provide links to those lists. </p>
|
|
<hr />
|
|
<p><strong>Abstract:</strong></p>
|
|
<p>You can either cut and paste
|
|
an abstract into this box, or you can type in the abstract. There is no limit
|
|
to the length of the abstract. We urge you to include an abstract for the convenience
|
|
of end-users and to enhance search and retrieval capabilities.</p>
|
|
<p><strong>Sponsors:</strong></p>
|
|
<p>If your item is the product
|
|
of sponsored research, you can provide information about the sponsor(s) here.
|
|
This is a freeform field where you can enter any note you like. Example:</p>
|
|
<p align="center"><img src="sponsor.gif" alt="sponsor" width="542" height="110" /></p>
|
|
<p> </p>
|
|
<hr />
|
|
<p><strong>Description:</strong></p>
|
|
<p>Here you can enter any other
|
|
information describing the item you are submitting or comments that may be of
|
|
interest to users of the item.</p>
|
|
</blockquote>
|
|
<p>Click on the "next"
|
|
button to proceed, or "cancel/save" button to stop and save or cancel
|
|
your submission.</p>
|
|
<hr/>
|
|
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="controlledvocabulary"></a><strong>SUBMIT: Controlled Vocabulary</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
|
|
<p>A controlled vocabulary is a set of terms which form a dictionary of descriptions
|
|
of particular types of content or subject matter. These are maintained by
|
|
standards bodies in order to standardise the way that similar materials are
|
|
categorised in archives.</p>
|
|
|
|
<p>Accurately categorising material using a controlled vocabulary increases the
|
|
likelihood that relevant results will be returned to users when searching
|
|
individual or multiple archives.</p>
|
|
|
|
<p>To enter a controlled vocabulary term in the form, select "Subject Categories"
|
|
from underneath the input field. This will open a window containing the
|
|
available vocabularies. You may filter the vocabulary lists as described above
|
|
in order to find the terms most relevant to your submission. Once you have found
|
|
the term that you wish to enter, simply click on it, and it will be
|
|
automatically entered into the submission form and the popup window will close.
|
|
You may add as many subject category terms as you like into the form. Use
|
|
"Add More" on the right to generate more input boxes.</p>
|
|
|
|
<p>Filtering the category list will remove from the list any terms which do not
|
|
match the filter. The remaining terms are any category or sub category which
|
|
contains the filter term anywhere in the heirarchy. Expanding each category
|
|
will show you which terms (or sub terms) did match the filter.</p>
|
|
|
|
<hr/>
|
|
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="upload"></a><strong>SUBMIT: Upload a File</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>There are two methods of
|
|
entering the name of the file you wish to upload:</p>
|
|
<ol>
|
|
<li>
|
|
<p>Type the full path and
|
|
file name into the input box and then click on the "next" button
|
|
in the lower right hand corner of the screen.</p>
|
|
</li>
|
|
<li>
|
|
<p>Click on the "browse"
|
|
button and a window showing your files will appear. You can navigate through
|
|
your directories and folders until you find the correct file to upload.
|
|
Double-click on the file name you wish to upload, and the name will be entered
|
|
into the input box.</p>
|
|
<p><a name="netscapeupload"></a><strong>Note:</strong>
|
|
If you are using the Netscape browser, the default file type will be set
|
|
to "HTML files", so you may not see all of your files. Here is
|
|
how to see all your files:</p>
|
|
<ul>
|
|
<li>
|
|
<p><strong>On Windows and
|
|
Macintosh computers</strong>, the window initially looks like this:</p>
|
|
<p align="center"><img src="browse.jpg" alt="broswe box" width="426" height="264" /></p>
|
|
<p align="center">Click
|
|
on the drop down arrow next to the "HTML Files" and select
|
|
"All Files (*.*)":</p>
|
|
<p align="center"><img src="browse2.jpg" alt="broswe select box" width="426" height="264" /></p>
|
|
</li>
|
|
<li>
|
|
<p><strong>On UNIX systems,</strong>
|
|
the window initially looks like this:</p>
|
|
<p align="center"><img src="athena-netscape-1.jpg" alt="broswe box" width="453" height="382" /></p>
|
|
<p align="center">Click
|
|
to the right of the "*.html" in the top text box, and remove
|
|
the ".html" with the backspace key, but leave the "*".
|
|
Then, click on the "Filter" button at the bottom of the window.
|
|
You will then see all of your files, like this:</p>
|
|
<p align="center"><img src="athena-netscape-2.jpg" alt="broswe select box" width="453" height="382" /></p>
|
|
</li>
|
|
</ul>
|
|
</li>
|
|
</ol>
|
|
<p>Once the correct file name
|
|
is in the input box, click on the "next" button to proceed.</p>
|
|
<p><a name="filedescription"></a><strong>File Description</strong></p>
|
|
<p>If you specified at the
|
|
beginning of the submit process that you had more than one file to upload for
|
|
this item, you will see an input box marked "<strong>File Description</strong>".
|
|
The information you provide here will help users to understand what information
|
|
is in each file, for instance, "main article" or "images"
|
|
or "computer program" or "data set". Enter file descriptions
|
|
for each item, and click on the "next" button to proceed.</p>
|
|
<hr />
|
|
|
|
<hr/>
|
|
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="formats"></a><strong>SUBMIT: File Formats</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>To properly archive and
|
|
give access to a file, we need to know what <em>format</em> it is, for example
|
|
"PDF", "HTML", or "Microsoft Word". If the system does not automatically recognize
|
|
the format of the file you have uploaded, you will be asked to describe it.
|
|
If the format of the file appears in the list offered, click on it and then
|
|
on "Submit". If you can't see the format in the list, click on "format
|
|
not in list" and describe the format in the text box lower down on the page.
|
|
Be sure to give the name of the application you used to create the file and
|
|
the version of that application, for example "Autodesk AutoCAD R20 for
|
|
UNIX".</p>
|
|
<p>For more information about file formats, see <a href="formats.jsp">DSpace Supported
|
|
Formats</a>.</p>
|
|
<p><strong><a name="uploadedfile"></a>Uploaded
|
|
File</strong></p>
|
|
<p>After you have uploaded
|
|
a file, check the information in the table to make sure it is correct. There
|
|
are two further ways to verify that your files have been uploaded correctly:</p>
|
|
<ul>
|
|
<li> Click on the filename.
|
|
This will download the file in a new browser window, so that you can check
|
|
the contents. </li>
|
|
<li>Compare the <a href="#checksum">file
|
|
checksum</a> displayed here with the checksum you calculate. </li>
|
|
</ul>
|
|
<p><strong>If you're only uploading
|
|
one file</strong>, click on "Next" when you're happy that the file has been uploaded
|
|
correctly.</p>
|
|
<p><strong>If you're uploading more
|
|
than one file</strong>, click on the "Add Another File" button (this will appear
|
|
if you checked "The item consists of more than one file" on the "Submit: Describe Your Item" page). When you
|
|
are satisfied that all files for this item have been successfully uploaded,
|
|
click on the "Next" button. </p>
|
|
<p><strong><a name="HTML"></a>If you're uploading an HTML page with embedded files</strong>,
|
|
click on the "Add Another File" button, and upload all files or bitstreams referenced
|
|
in the html page. After all the are uploaded, in the column marked "Primary Bitstream",
|
|
select the bitstream or file that is the index page or the top page for the web page.
|
|
This will ensure that all of your embedded files will display properly on the HTML page.
|
|
Then click on the "Next" button.</p>
|
|
|
|
<p><strong><a name="checksum"></a>
|
|
Checksums </strong></p>
|
|
<p>DSpace generates an MD5
|
|
checksum for every file it stores; we use this checksum internally to verify
|
|
the integrity of files over time (a file's checksum shouldn't change). You can
|
|
use this checksum to be sure what we've received is indeed the file you've uploaded.</p>
|
|
<p>If you wish to verify the file using checksums, click "Show
|
|
checksums" on the "Uploaded File" page. The DSpace-generated MD5 checksum for
|
|
every file we've received from you will show to the right of the filename. You will
|
|
then need to use a local program to generate your own checksum for these files,
|
|
and verify that your results match ours. On most UNIX-like systems (including Mac OS X),
|
|
use md5sum. For instance, type "md5sum MYFILE" for every file you want to check;
|
|
the summary should print on your screen. For Windows machines, MD5
|
|
tools are freely available: try md5 (from <a
|
|
href="http://www.fourmilab.ch/md5/">http://www.fourmilab.ch/md5/</a>), or md5sum,
|
|
available via the textutils package in Cygwin (<a
|
|
href="http://www.cygwin.com/">http://www.cygwin.com/</a>). All of these utilities will
|
|
need to be run from a command-line, or terminal, window. The entire digest printed
|
|
out when you run the md5 tool on your local copy of the file you're uploading
|
|
should be exactly equal to what DSpace reports.</p>
|
|
<hr />
|
|
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="verify"></a><strong>SUBMIT: Verify Submission</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>This page lets you review
|
|
the information you have entered to describe the item. To correct or edit information,
|
|
click on the corresponding button on the right, or use the oval buttons in the
|
|
progress bar at the top of the page to move around the submission pages. When
|
|
you are satisfied that the submission is in order, click on the "Next"
|
|
button to continue. </p>
|
|
<p>Click on the "Cancel/Save"
|
|
button to stop and save your data, or to cancel your submission.</p>
|
|
<hr />
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="license"></a><strong>SUBMIT: License</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>DSpace requires agreement
|
|
to this non-exclusive distribution license before your item can appear on DSpace.
|
|
Please read the license carefully. If you have any questions, please contact
|
|
your <a href="#admin">DSpace Administrator</a>. </p>
|
|
<hr />
|
|
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="complete"></a><strong>SUBMIT: Submission Complete</strong></td>
|
|
<td class="rightAlign"><a href="#submit">top of submit</a></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>Now that your submission
|
|
has been successfully entered into the DSpace system, it will go through the
|
|
workflow process designated for the collection to which you are submitting.
|
|
Some collections require the submission to go through editing or review steps,
|
|
while others may immediately accept the submission. You will receive e-mail
|
|
notification as soon as your item has become a part of the collection, or if
|
|
for some reason there is a problem with your submission. If you have questions
|
|
about the workflow procedures for a particular collection, please contact the
|
|
community responsible for the collection directly. You can check on the status
|
|
of your submission by going to the My DSpace page.</p>
|
|
<hr />
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="handles"></a><strong>HANDLES</strong></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>When your item becomes a
|
|
part of the DSpace repository it is assigned a persistent URL. This means that,
|
|
unlike most URLs, this identifier will not have to be changed when the system
|
|
migrates to new hardware, or when changes are made to the system. DSpace
|
|
is committed to maintaining the integrity of this identifier
|
|
so that you can safely use it to refer to your item when citing it in publications
|
|
or other communications. Our persistent urls are registered with the <a href="http://www.handle.net/">Handle
|
|
System</a>, a comprehensive system for assigning, managing, and resolving persistent
|
|
identifiers, known as "handles," for digital objects and other resources on
|
|
the Internet. The Handle System is administered by the <a href="http://www.cnri.reston.va.us/">Corporation
|
|
for National Research Initiatives (CNRI)</a>, which undertakes, fosters, and
|
|
promotes research in the public interest.</p>
|
|
<hr />
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="mydspace"></a><strong>MY DSPACE</strong></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>If you are an authorized
|
|
DSpace submitter or supervisor, or if you are a staff member responsible for DSpace collection
|
|
or metadata maintenance, you will have a My DSpace page. Here you will find:</p>
|
|
<ul>
|
|
<li>a list of your in-progress
|
|
submissions - from this list you can resume the submission process where you
|
|
left off, or you can remove the submission and cancel the item.</li>
|
|
<li>a list of the submissions which you are supervising or collaborating on</li>
|
|
<li>a list of submissions
|
|
that are awaiting your action (if you have a collection workflow role).</li>
|
|
<li>a link to a list of items
|
|
that you have submitted and that have already been accepted into DSpace. </li>
|
|
</ul>
|
|
<p />
|
|
<hr />
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="editprofile"></a><strong>EDIT PROFILE</strong></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>This page allows you to
|
|
change the information we have for you. You must be authenticated
|
|
with your log-in to change any of your personal information.</p>
|
|
<hr />
|
|
<table>
|
|
<tr>
|
|
<td class="leftAlign"><a name="subscribe"></a><strong>SUBSCRIBE TO E-MAIL ALERTS</strong></td>
|
|
<td class="rightAlign"><a href="#contents">top</a></td>
|
|
</tr>
|
|
</table>
|
|
<p>Users can subscribe to receive
|
|
daily e-mail alerts of new items added to collections. Users may subscribe to
|
|
as many collections as they wish. To subscribe:</p>
|
|
<ul>
|
|
<li> go to the DSpace registration
|
|
page by clicking on the sign-on link in the navigation bar on the left of
|
|
the home page</li>
|
|
<li>fill out the registration
|
|
form</li>
|
|
<li>navigate to a collection
|
|
for which you would like to receive e-mail alerts, and click on the "subscribe"
|
|
button (repeat for other collections)</li>
|
|
<li>to edit your subscriptions,
|
|
go to the "Subscribe" page.</li>
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</ul>
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<hr />
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<table>
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<tr>
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<td class="leftAlign"><a name="admin"></a><h3><strong>FOR FURTHER ASSISTANCE...</strong></h3></td>
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<td class="rightAlign"><a href="#contents">top</a></td>
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</tr>
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</table>
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<p>For help with using DSpace and questions about your specific site, please contact your <a href="#" onclick="javascript:window.open('../components/contact-info.jsp', 'contact', 'location=no,menubar=no,height=300,width=550,resizable')">DSpace Administrator</a>.</p>
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<p>For general information and news about DSpace, visit the <a href="http://www.dspace.org">DSpace Website</a>.</p>
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<hr />
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<p class="bottomLinks"><a href="#contents">Contents</a> | <a href="#browse">Browse</a> | <a href="#search"> Search</a> | <a href="#communities">Communities</a>
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| <a href="#collections">Collections</a> | <a href="#submit">Submit</a> | <a href="#formats">File
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Formats</a> | <a href="#mydspace"> My DSpace</a> | <a href="#editprofile">Edit
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Profile</a> | <a href="#subscribe">Subscribe to E-mail alerts</a></p>
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</body>
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</html>
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